Rule definitions to enable buttons for All RECORDS or SELECTED REDCORDS

This is a handy way of enabling the buttons either for “all records” or “selected once”. I will explain a scenario as below;

Consider an action you need to do against the records populated in a grid/subgrid. Typically we may need to do the action in two ways;

1) We may need to select records and perform the action
2) We may need to perform action for all the records

My solution is to introduce two custom buttons with two rule definitions that work well in terms of useability engineering aspects.

When loading the grid you will see only “All records” button enabled as below. (Pic. A). Idea is, if user interested in executing the action against all record, nothing to worry, just press it.

Suppose, we need to cherry pick the records. Now as soon as we start to select records, we get the view of this. (Pic. B).

Now only “Selected records” button is enabled. There is no confusion; one can execute the action only for selected items. If user deselects everything again, ribbon buttons will get changed to previous state again. (Pic. A)

Now we will see the simple way of defining the enabling rules for both buttons.

<RuleDefinitions>
  <TabDisplayRules />
  <DisplayRules />
  <EnableRules>
    <EnableRule Id="Mscrm.Cu_Selected">
      <SelectionCountRule 
        AppliesTo="SelectedEntity" Maximum="25" Minimum="1">
      </SelectionCountRule>
    </EnableRule>
    <EnableRule Id="Mscrm.Cu_SelectedAll">
      <SelectionCountRule 
        AppliesTo="SelectedEntity" Maximum="0" Minimum="0">
      </SelectionCountRule>
    </EnableRule>
  </EnableRules>
</RuleDefinitions>

Value 25 can be changed as you wish, which marks the maximum number you can select keeping the select button enabled.

Related articles;
How to proceed with All RECORDS (i.e. Scenario A) for Advanced Find results : Click here
How to proceed with SELECTED RECORDS (i.e. Scenario B) : Click here